Sojitz Kyushu Corporation

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    Machinery & Regional Development Dept. Food & General Commodity Dept. Branch
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  • Protection of Personal Information

    Privacy Policy

    Sojitz Kyushu Corporation (hereinafter called gweh) strives to protect personally identifying information (hereinafter called gPersonal Informationh) of Customers. The explanation of our Personal Information policies related to this website can be found as follows:

    1. Compliance with Laws and Other Rules

    We will strictly comply with the "Act on the Protection of Personal Information" and other related laws and regulations, guidelines, industry self-regulation and internal rules, etc. when carrying out operations in which Personal Information is handled.

    2. Acquisition of Personal Information

    We will acquire Personal Information by fair and legitimate means.

    3. Use of Personal Information
    1. We will use Personal Information only for the purposes of use officially announced in advance or within the scope of use informed at the time of acquisition and to the extent necessary to carry out business.
    2. In the case where we share personal data with a third party, or entrust the handling of personal data to a third party, we will examine such third party rigorously, and perform proper supervision to ensure that such third party keeps the Personal Information confidential.
    4. Provision of Personal Information to Third Parties

    Except as provided by laws and regulations, we will not provide personal data to any third party without the prior consent of the individual to whom such personal data pertains (the specific individual identified by the Personal Information).

    5. Safety Management Measures for Personal Information
    1. We will work to keep personal data accurate and up-to-date, and delete any personal data that is no longer needed without delay, while ensuring the thorough safety management of personal data on a daily basis.
    2. We will take appropriate measures to prevent the loss, destruction, alteration and leakage of personal data, unauthorized access to personal data and infiltration by computer viruses and the like. In the unlikely event that any of these matters occur, we will promptly take corrective actions.
    3. We will not allow personal data to be leaked by taking it off premises or transmitting it externally.
    6. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

    We confirm that the owners of the Personal Information have the right to request the disclosure, correction, suspension of use, and deletion, etc. of their own personal data, and we will strive to appropriately and immediately respond to any such request.

    7. Organization and Structure
    1. We recognize that the appropriate management of Personal Information is our social mission. We assign a manager in every department to handle Personal Information, and implement the appropriate management of Personal Information.
    2. We will provide all those involved in operations, including officers, full-time employees, part-time employees and contract employees with training on the protection of, and methods for appropriately managing, Personal Information, and thoroughly ensure that Personal Information is handled appropriately in day-to-day operations.
    8. Compliance Program regarding Protection of Personal Information

    To execute these policies, we have formulated a compliance program for the protection of Personal Information (which includes this Privacy Policy, Personal Information Protection Regulations and other regulations and rules) and keep our employees and other interested parties fully informed of this program, and execute and maintain this program, as well as strive to properly manage Personal Information through ongoing review and improvement.

    Purposes of Use of Personal Information

    Sojitz Corporation (the "Company") will use the personal information that it acquires for the following purposes. If you have any questions, please contact the "Personal Information Protection Helpdesks".

    1. Personal Information of Business Partners
    • Negotiations, communications, consultations, order acceptance and placement, settlement or other processing relating to business transactions
    • Receipt of goods or services, etc. relating to business transactions
    • Appropriate and smooth performance of other operations of the Company
    2. Personal Information of Shareholders
    • Exercise of rights and performance of duties as shareholders pursuant to the Companies Act and other laws and regulations
    • Provision of privileges to, and performance of other measures with regard to, shareholders in the capacity of shareholders
    • Management of shareholders, such as preparation of shareholder data based on the standards specified by laws and regulations
    • Appropriate and smooth performance of other operations of the Company
    3. Personal Information of Job Applicants Acquired during Hiring Activities
    • Provision of information and communications relating to hiring by the Company, screening of job applicants and hiring decisions
    • Provision of documents and communications for hiring procedures after a provisional decision is made
    • Other labor management and smooth performance of the operations of the Company
    4. Personal Information of the Company's Officers, Employees, Former Employees and their Family Members
    • Work-related communications, exchanges of information, and compliance with rights and duties relating to labor laws and regulations, tax laws and regulations and social welfare laws and regulations, including human resource policies (including transfers, evaluations, and career development such as education), payment of wages, attendance management, benefits and so on
    • Performance of various procedures specified by internal regulations
    • Communications with, and the provision of information to, Sojitz Health Insurance Union, Shareholding Association, Alumni Club and group companies
    • Notification and reporting to government offices, their auxiliary organizations or other organizations to which the Company belongs
    • Provision of social welfare benefit services, referrals concerning various types of group insurance and related procedures
    • Communications during emergencies
    • Other labor management and smooth performance of the operations of the Company
    5. Personal Information Help Desk

    Please contact the Help Desk below about the personal information we possess if you have complaints and concerns about the said personal information or if you would like to request a usage purpose notification, disclosure, correction and use stoppage.

    Sojitz Kyushu Corporation Finance, Accounting & General Affairs Dept. Address: 5th Floor Elgara, Tenjin 1-4-2, Chuo-ku, Fukuoka, 810-0001
    Tel: 092-751-3058  
    Fax: 092-751-3093
    Reception hours: Weekdays from 9 a.m. to 5:15 p.m. (Excluding Saturdays, Sundays, public holidays and December 29 to January 3)
    E-mail: privacy-k@sojitz-kyushu.com

    To achieve each of the above purposes of use, Sojitz has established a shared intranet environment that allows group officers and employees to view some or all personal information, including the names, divisions, telephone numbers, titles, email addresses, and photos of current personnel.

    Sojitz Corporation may provide the personal information it retains concerning officers, employees, former employees, and their family members to its group companies, etc., mainly in writing or through the transmission of data, to the extent reasonably necessary to achieve each of the purposes of use. Such provision of information is included within the purposes of use, but upon request from the relevant individual, such provision to third parties may be suspended (for further information, please see the "Personal Information Protection Help Desks" site and contact the appropriate help desk).

    Handling of Personal Information on this Website

    The Company exercises due care to protect the personally identifiable information provided by its customers, in accordance with the Privacy Policy adopted by the Company. This policy outlines the handling of personal information on this Website.

    1. Collection of Personal Information

    When requesting personal information from customers, the Company will specify the purpose of use and collect such personal information only to the extent necessary to achieve that purpose.

    2. Use of Personal Information

    The Company will only use personal information within the scope of the purpose of use or as specified by law.

    3. Provision of Personal Data to Third Parties

    The Company will not provide personal information to any third party except in cases where the consent of the customer providing the information is obtained, the disclosure of the personal information is required by laws, or the personal data is provided under a nondisclosure agreement, to the extent necessary for the performance of outsourced work, to external contractors to which the management of this Website is outsourced.

    4. Personal Information Management

    The Company will take reasonable safety measures to protect personal information provided by customers from loss, destruction, improper external disclosure, alteration, leaks, and unauthorized access.

    5. Other Provisions

    The Company may, as the need arises, modify the content of this policy at its sole discretion or in accordance with the repeal or amendment of laws.

    The scope of application of this policy is limited to this Website. The Company bears no responsibility whatsoever for the handling of personal information on any other websites linked to from this Website. Please read the privacy policies, if any, provided by such sites regarding the handling of personal information on such websites.

    Handling of Personal Information in the Real Estate Development Office

    We recognize the importance of personal information. We support the appropriate handling and protection of personal information as below.

    1. Personal Information Protection Policy

    We shall respect and comply with personal information protection laws and the social order. We shall strive to appropriately handle and protect personal information.

    2. Purposes of Use of Personal Information
    1. Contract fulfillment, information and service provision relating to real estate trading, brokerage, rental and trust beneficiary right sales, the agency, brokerage and management of those, and other incidental business (including damage insurance solicitation business and departure witnessing proxy business.)
    2. Contract fulfillment, information and service provision relating to interior housing related products and lifestyle miscellaneous goods sales business that we handle.
    3. We shall provide third parties with personal information in the range necessary to achieve 1 and 2 above.
    4. Business activities and marketing (e.g. questionnaire requests) activities by postal mail, telephone and e-mail to provide the products, information and services in 1 and 2 above: Customer trend analysis or product development investigation analysis

    However, we shall stop providing information and services if you make such a request.

    3. Provision of Personal Data to Third Parties

    The personal information we possess shall be provided to third parties through documents, postal mail, telephone and e-mail in regard to required matters (e.g. names and addresses) in the following cases.

    1. When we have your consent
    2. When based on stipulations in law
    3. When it is necessary to protect the life, body or property of people, and when it would be difficult to obtain your consent
    4. When it is especially necessary to improve public health or promote the healthy development of children, and when it would be difficult to obtain your consent
    5. When we have to provide our cooperation so that national institutions, local public bodies or other organizations that have been entrusted with such can accomplish affairs prescribed by law, and when there is a risk of interfering with the accomplishment of those affairs by obtaining your consent
    6. We shall provide personal information to business operators, joint sales companies, those that will become partners of contracts with you, financial institutions, management companies and other third parties within the range necessary to achieve the purpose of use.

    However, we shall stop providing information and services if you make such a request.

    4. Personal Information Help Desk

    Please contact the Help Desk below about the personal information we possess if you have complaints and concerns about the said personal information or if you would like to request a usage purpose notification, disclosure, correction and use stoppage.

    Sojitz Kyushu Corporation Finance, Accounting & General Affairs Dept. Address: 5th Floor Elgara, Tenjin 1-4-2, Chuo-ku, Fukuoka, 810-0001
    Tel: 092-751-3058  
    Fax: 092-751-3093
    Reception hours: Weekdays from 9 a.m. to 5:15 p.m. (Excluding Saturdays, Sundays, public holidays and December 29 to January 3)
    E-mail: privacy-k@sojitz-kyushu.com

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